The document archive is used to manage, classify, order and preserve documents. The functions of the archive within a company are the following:
Orderly gather all the documents that circulate in the company
Ensure their perfect conservation as well as the maximum possible speed when locating them.
Comply with legal provisions

What are the three functions of the file?

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The generic function of an archive, therefore, is to gather, organize/preserve and disseminate/serve documents. These functions are summarized in the following tasks carried out by archival staff: Organize administrative documentation.

What is a file and what are its functions?

A file is a container of information. Most files used contain information (data) in a certain format: a document, a spreadsheet, a graph. The format is the arrangement of the data within the file. The file format is known as the data type.

What is the main function of an archivist?

Archivists (or archivists) are responsible for selecting, storing and providing access to materials such as written documents, maps, photos and films. They can also answer questions, give talks to groups and organize exhibitions.

What is the most important thing about the archive?

Archives are necessary in society because they promote knowledge, guard and preserve our memory, disseminate our historical heritage, give access to citizens, guarantee data and intellectual property protection, promote historical and scientific research, support management…

What are the three functions of the file?

The generic function of an archive, therefore, is to gather, organize/preserve and disseminate/serve documents. These functions are summarized in the following tasks carried out by archival staff: Organize administrative documentation.

What is the correct way to file documents?

Documents must be filed by topic or subject in order of origin, that is, how they were generated and in chronological order. You cannot file folios or documents on different topics. Only original documents can be archived in new and identified folders.

What functions should the person in charge of the file perform?

Collect, reproduce and, where appropriate, safeguard, care for and classify any document of legal, administrative, fiscal and historical value that is found in the archives of any administrative unit that is not the subject of processing.

What is the role of an archivist?

It is an administrative position in which functions such as: separating and classifying the documentation received from various sources are performed: integrating the respective files for control; review the organization and updating of the file; provides the information requested and keeps track of…

What is the difference between archivist and archivist?

Archivist: The person who practices the profession in an archive (in Mexico it is also called office furniture). “He is the one who cultivates the discipline and contributes with specialized studies to its doctrinal progress.” Archivist: The person specialized in Archivistics.

What do you have to study to work in an archive?

In order to work as an archivist or archivist, it is necessary to have a university education. If until a few years ago there was a Diploma in Library and Documentation, today it has been transformed into the Degree in Information and Documentation.

What is the General file?

The General Archive of the Nation is the body that guarantees the appropriate management of the archives; preserves the nation's documentary heritage; contributes to the construction of good government and the information and knowledge society; reconciles cultural identity and safeguards the right to memory.

What is the difference between a document and a file?

The archival document is distinguished from documents in the generic sense by its genesis or origin, that is, by its birth.

What are the qualities that an archivist should have?

The Archivist must have total identification with the profession he or she practices. Therefore, it requires being a dynamic, visible, participatory professional with an institutional presence. You must avoid inertia, passivity, conformity and invisibility.

What is an example file document?

Archival documents are those that are generated by organizations during the development of their activities, such as minutes, resolutions, agreements, files, payrolls, accounting books and so on.

How are files classified according to their function?

We can then speak of a classification of the file according to function and use. Active, semi-active and inactive.

How many functions are there in the file manager?

The file manager provides a simple, integrated way to manage files and applications. You can use the file manager to perform the following actions: Create folders and documents. Show files and folders.

What functions should the person in charge of the file perform?

Collect, reproduce and, where appropriate, safeguard, care for and classify any document of legal, administrative, fiscal and historical value that is found in the archives of any administrative unit that is not the subject of processing.

What are the three functions of the file?

The generic function of an archive, therefore, is to gather, organize/preserve and disseminate/serve documents. These functions are summarized in the following tasks carried out by archival staff: Organize administrative documentation.

How are files organized within a folder?

We right-click with the mouse on the empty area of this area and the menu is displayed with the Organize by option. . When ordering the files or folders, what we do is indicate according to which property the list is ordered and in what direction.

How are documents in an archive classified?

Types of file organization General File. Alphabetical File. Numerical File. Alphanumeric File.

What type of file is a document?

A document or document file is understood as information encoded and represented in binary that contains some type of material, be it text, images, a mix of both, hyperlinks, markers, and a long etc.

What is the name of the person who works in the archive?

The Archivist: Guardian of society's memory The answer is simple, that is precisely the role played by the Archivist and the Document Manager, people with the professional talent to collect, manage, facilitate and guarantee access to archival documents in the long term.

How many phases does the file have?

There are four phases: Office archive. Central archive. Intermediate file.

How much does an archivist earn?

What does it mean to archive?

Save documents or information to a file. 2. tr. Terminate a matter.